A real HVAC estimate with common line items and national-average pricing you can edit for any job. Print as PDF or use ProposalHammer to send it with a professional approval link.
By signing above, client agrees to the scope of work and total price listed. A deposit of ____% is due before work begins.
Pricing shown is a national-average starting point — edit per job. Use ProposalHammer to send with online approval and payment.
A professional HVAC estimate builds client trust and reduces disputes. Here's what to include:
List each task and material separately — don't just quote a lump sum. For a HVAC job, this means separating labor from materials, and calling out specific items (e.g., "System Inspection"). Clients who can see the breakdown approve faster and dispute less.
Enter a unit price and quantity for each line. If you're charging by the hour, list the hourly rate and estimated hours. Being specific lets you defend your price if a client questions it — and shows you've thought the job through.
Put your business name, license number, phone, and email at the top. Many homeowners check license numbers before approving. A professional header signals you're legitimate — crucial if you're bidding against unlicensed competitors.
Most HVAC estimates are valid for 30 days. Note that in the document, along with any deposit required before work starts. This protects you from clients circling back months later expecting the same price.
Sending a PDF is fine, but clients who can approve with one tap convert faster. ProposalHammer sends the estimate as a link — clients open it on their phone, read it, and tap "Approve." You get notified instantly and can schedule the job right away.
ProposalHammer includes ready-made templates for every job type below — just adjust the pricing for your market.
ProposalHammer sends HVAC estimates as professional links your clients approve from their phone — no printing, no scanning, no back-and-forth.
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